Office of the Vice President

for Student Affairs Revised 03/19/03

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Effective Date: 07/01/86

Page 1 of 3

01. POLICY STATEMENT

01.01 The Student Affairs (SA) Division is committed to the efficient and effective fulfillment of the institution's mission. To this end the management of the SA Division through its various departments, staff offices, and recognized student groups and organizations, will be carried out in accordance with the specific direction of the President of the university and as promulgated by and through authorized administrative channels and the university's policy and procedure statements (UPPS). The SA/PPS is intended to compliment the UPPS. The following procedure contributes to the implementation of this policy.

01.02 This policy and procedure statement establishes guidelines and procedures for the orientation of new Student Affairs (SA) employees.

02. PROCEDURES FOR OPERATING DETAILS

02.01 Each Student Affairs Council (SAC) member will be responsible to insure that all new employees within their area accomplish the following:

a. Attend the University's orientation sessions (Part I & Part II) provided by the Texas State Quality/Staff Development office, beginning on the first date of hire.

b. Attend the Student Affairs Orientation session, which is provided once each long semester and once during the summer. This includes a tour of the Student Affairs sites at Texas State, and a two-hour program provided by executive staff.

c. Review critical policies and procedures within Student Affairs and some of the following UPPS's:

01.01.01 University Policy & Procedure System

04.04.01 Personnel Policies & Procedures

04.04.06 Dual Employment

04.04.20 Non-Faculty Evaluation and Merit Policy

04.04.30 University Leave Policy

04.04.41 Staff Employee Grievances

In addition, new employees should be made aware of the Employee Handbook and the Texas State Travel Manual. Staff should review the SA on-line manual at: http://www.vpsa.txstate.edu/samanual/Index.htm

d. Complete necessary employment forms in the Personnel office.

e. Obtain parking permit, if applicable, and ID card.

f. Review of the job procedures for the position.

g. Complete orientation with the immediate supervisor to discuss working hours, benefits, absences, office protocol, office procedures and expectations, work safety issues, information about work-place violence, and information about evaluations and CEU’s (see Attachment II – CEU Form).

h. Complete and document attendance of a sexual harassment training module within 90 days of employment.

i. Complete Equal Employment Opportunity training within 90 days of employment.

02.03 Each new employee's orientation program should be completed within four month's of employment within Student Affairs. Attachment I provides a checklist that may be used in the completion of this process.

03. MAJOR RESPONSIBILITIES ASSOCIATED WITH THIS SA/PPS

03.01 Major responsibilities associated with this PPS:

Position Section Date

Associate Vice President Review April 1 (E3Y)

for Student Affairs

Student Affairs Directors Section 02 As needed

04. CERTIFICATION STATEMENT

This SA/PPS has been approved by the following individuals in his/her official capacity and represents SA policy and procedure from the date of this document until superceded.

Dr. Joanne Smith, Associate Vice President for Student Affairs, reviewer of this SA/PPS

Dr. James D. Studer, Vice President for Student Affairs

Attachment I

STUDENT AFFAIRS

NEW EMPLOYEE ORIENTATION PROGRAM

Employee SS#

Date of Hire:

Please ensure that each of the following is completed within the first four months of hire within Student Affairs:

1. Attend Part I and Part II of the University's orientation session provided by the Texas State Quality/Staff Development office.

Part I date attended

Part II date attended

2. Attend the Student Affairs Orientation session, which is provided once each long semester and once during the summer. This includes a tour of the Student Affairs sites at Texas State, and a two-hour program provided by executive staff.

_______________ date attended

3. Orientation to the UPPS system that may include reading of the following UPPS's:

Date Completed

01.01.01 University Policy & Procedures _____________

04.04.01 Personnel Policies and Procedures _____________

04.04.06 Dual Employment _____________

04.04.20 Non-Faculty Evaluation and Merit Policy _____________

04.04.30 University Leave Policy _____________

04.04.41 Staff Employee Grievances _____________

4. Completion of necessary employment forms in the Personnel Office.

____________ date completed

5. Obtain parking permit at Parking Services, if applicable.

__________ date completed

6. Obtain ID card through ID office.

__________ date completed

7. Orientation with the immediate supervisor to discuss working hours, benefits, absences, office protocol, office procedures, and expectations.

_____________ date completed

8. Attend a sexual harassment training session during the first 90 days of employment.

9. Attend an Equal Employment Opportunity session during the first 90 days of employment.

_____________ date completed

_______________________ __________________________

Supervisor's Signature Date completed

When completed, please retain in employee's personnel file